Business services
We offer 4 types of services to companies in Spain
- The provision of service contracts in Spain (under Spanish or international law) for your assignments and projects.
- Freelance administration solutions in Spain or internationally via our structures in Ireland, the United Kingdom, France and the United States.
- Full support for setting up a company in Spain (drafting the articles of association, registering, banking).
- Tax representation to the authorities for one-off or recurring cases (e.g. VAT returns).
The frequently used term “provision of services” refers to a defined work or service that a company undertakes to perform for another company in return for remuneration.
This type of contract is used by businesses and professionals who need a third party to take responsibility for a particular assignment or project. Service provision contracts are playing an increasingly important role in the economic market. Outsourcing services reduces costs and risks for companies.
We offer flexible contracts with the following jurisdictions: French, Irish, English and American (Texans).
Our international freelance administration services via our structures in Ireland, the United Kingdom, France and the United States.
Created almost confidentially in the mid-1980s, this alternative form of business has been booming in recent years, attracting consultants who want to develop their own business with a safety net.
Freelance administration is an atypical, hybrid form of employment that combines the autonomy and flexibility of self-employment with the benefits and protection of employee status.
This means that freelance administration is a three-way relationship involving the following three parties:
A self-employed consultant (known as a porter)
Freelance administration involves a self-employed person seeking out and negotiating assignments with client companies (negotiating the terms, duration and price of the assignment).
The employment contract (with the freelance administration company)
After analysing your business model, Easy-B Consulting Services will work with you to propose the legal structure best suited to your personal situation and professional expectations.
The commercial contract (with the client company)
The freelance administration company is bound to the client company by a commercial contract, based on the information provided by the freelance employee. It also handles the invoicing of the assignment to the client company and frees the freelance worker from various administrative constraints.
Please note: portage should not be confused with temporary work. The specific feature of this tripartite relationship is that the freelance administration company does not provide the work for the freelance employee, who works completely independently and receives no instructions from the freelance administration company as to how to carry out the assignment. Freelance administration under both Spanish and French law is a regulated activity, and requires a set of professional insurance and financial guarantee contracts in order to obtain approval. We have all the authorisations, insurance and guarantees required for this specific activity.
Depending on the country, setting up an operational structure can take from a few days to several months.
But the choices guiding this implementation are critical, as is compliance with local regulations and customs.
But the choices guiding this implementation are critical, as is compliance with local regulations and customs.
Find out how Easy-B Consulting Services can help you set up your subsidiary!
The stages involved in setting up your company in Spain
1
Business model
Depending on the country, your business and your development strategy, setting up a subsidiary may be necessary, recommended or perhaps not appropriate. Easy-B Consulting Services will advise you and help you set up your project, while also providing you with the necessary and indispensable clarifications (monitoring the chart of accounts, VAT regime, inter-company relations, invoicing flows, collective agreement for employees, etc.).
2
Legal structure
After analysing your business model, Easy-B Consulting Services will work with you to propose the legal structure best suited to your situation and your mode of governance.
3
Recording
Easy-B Consulting Services can help you draw up the company’s incorporation documents and file them with the local commercial register. The legal structure must be registered with the relevant authorities (administrative, tax, social, etc.). Easy-B Consulting Services coordinates all these actions.
4
Bank
A bank account is essential to your business operations. Easy-B Consulting Services can help you to open and activate an account with the bank of your choice.
5
Administrative
Easy-B Consulting Services can help you with the administrative, tax, accounting and human resources formalities involved in registering your employees and applying your HR and benefits-in-kind policies in line with local practices.
6
Accounting and taxation
Easy-B Consulting Services will set up the accounting and tax systems (chart of accounts, reporting format and frequency, timetables) in compliance with tax obligations and deadlines.
7
Operational model
Easy-B Consulting Services supports you in the operational implementation of management fees, the cash flow agreement and financial flows with the parent company.
What is a legal representative in Spain for non-residents?
A legal representative in Spain has the power granted by law to act on behalf of another person. These representatives act on behalf of those who do not have the capacity to act, those who hold ownership of the representative bodies of legal persons (such as company directors) and anyone representing entities without legal personality.
What is a tax representative in Spain for non-residents?
A tax representative enables companies not established in Spain to operate as a buyer and seller on Spanish territory. This is a natural or legal person domiciled in Spain who becomes the contact person for the Spanish authorities.
Is it compulsory for a non-resident citizen to appoint a legal and tax representative in Spain?
Yes, there are cases where the appointment of a legal and tax representative is compulsory for non-residents. This includes the following situations:
- If you have a permanent establishment in Spain. Certain expenses may be deducted to determine the tax base subject to tax in Spain.
- If an entity subject to the income distribution regime established abroad carries out an economic activity on Spanish territory.
- If expressly required by the tax authorities.
- If you are a resident of a country without effective exchange of tax information and you own property in Spain.
What are the duties of a tax representative for non-residents in Spain?
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Annual presentation of non-resident tax.
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Obtaining a CIF for non-resident companies.
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Presentation of VAT returns.
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Constant communication with the Spanish tax authorities.
Does a non-resident who rents out his property in Spain operate through a permanent establishment in Spain?
No, the simple rental of property does not constitute a permanent establishment under Spanish tax regulations.
What is voluntary representation?
Voluntary representation occurs by the will of the represented party and not by legal obligation. It is evidenced by any means permitted by law, such as standardised documents or a power of attorney if necessary.
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